aXcelerate, Implementation, and Workflow Optimisation

At Aniwaya Education Services, we consider aXcelerate to be one of the most powerful and flexible student management systems available to RTOs. However, its strength lies in how well it is configured.

The difference between a system that saves time and one that creates frustration comes down to Getting the structure right from the beginning. Taking the time to correctly set up your:

  • Workflows
  • Qualifications
  • Classes
  • Assessment Structures
  • Reporting Processes

This ensures your system supports compliance, delivery efficiency and quality student outcomes.

We work with RTOs to design and implement aXcelerate so it reflects how your business actually operates—not just the default settings.

Our aXcelerate Support Services

Implementation Planning and System Design

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We help you map your operational model into aXcelerate, including:

• Organisational structure and delivery models
• Qualification and unit setup aligned to your TAS
• Funding and contract requirements (where applicable)
• Enrolment, progression and completion workflows
• Compliance and evidence capture processes

This ensures your system supports ASQA, state funding and AVETMISS requirements from day one.

Qualification and Assessment Configuration

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We build and structure training products within aXcelerate to ensure they are practical for trainers and compliant for auditors. Including:

• Qualification and unit creation and mapping
• Assessment plans and clustering setup
• Integration of assessment tools and evidence requirements
• Class and workshop configuration
• Trainer workflows for marking and competency decisions

Our focus is on creating a system that is simple to use operationally but robust from a compliance perspective.

Workflow Automation and Process Efficiency

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aXcelerate can significantly reduce administrative workload when configured correctly. We help you:

• Automate enrolments, communications and reminders
• Configure class allocations and scheduling processes
• Set up course progression monitoring
• Establish attendance and engagement tracking
• Streamline reporting and internal monitoring

This allows your team to focus on training and student support rather than manual administration.

Compliance and Reporting Setup

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We ensure your system supports regulatory and funding requirements, including:

• AVETMISS configuration and validation
• Course progression and intervention tracking
• Evidence for audits and internal reviews
• PRISMS or funded training data requirements (where applicable)
• Management reporting dashboards

Our approach is built around the reality of audits—if it isn’t captured in the system, it’s hard to prove later.

System Review and Clean-Up

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Many RTOs come to us with systems that have grown organically over time. We provide:

• System health checks and configuration reviews
• Identification of duplication, legacy structures and risks
• Clean-up and restructuring of qualifications, classes and workflows
• Alignment to current Standards and delivery models

This service is ideal for RTOs preparing for audit, growth or new funding contracts.

Staff Training and Ongoing Support

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We provide practical training tailored to your roles, including

• Administration and enrolment processes
• Trainer and assessor workflows
• Reporting and compliance monitoring
• Best-practice system use for ongoing efficiency

Support options include one-off implementation, project-based work, or ongoing monthly assistance.

LMS Development, Learning Plans and Assessment Integrity

aXcelerate is more than a student management system — when configured effectively, it becomes a fully integrated learning and assessment environment. At Aniwaya Education Services, we support RTOs to build structured, compliant and easy-to-use LMS environments that work for both learners and trainers.

LMS Structure and Build

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We design and build LMS environments within aXcelerate that reflect your delivery model and learner journey. This Includes:

• Unit and module structure within the LMS
• Upload and configuration of learning resources
• Assessment integration and submission workflows
• Structured navigation for learners and trainers
• Class and workshop alignment to LMS delivery
• Version control and document management

Our focus is on creating a system that is clear for learners, practical for trainers, and defensible for audit.

Learning Plan Configuration

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A well-designed learning plan is critical for course progression monitoring and student support. We assist with:

• Individual and cohort-based learning plan setup
• Integration of units, delivery schedules and assessment timelines
• Alignment to your Training and Assessment Strategy (TAS)
• Course progression monitoring points and intervention triggers
• Automated notifications and tracking

This ensures your RTO can clearly demonstrate planned delivery, learner engagement and progress monitoring.

Assessment Integration and Authenticity Controls

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One of the key risks for online and blended delivery is the ability to demonstrate that assessment evidence is valid, authentic and sufficient. We configure aXcelerate to support assessment integrity through:

• Structured submission requirements and evidence types
• Practical observation and workplace evidence workflows
• Third-party and supervisor verification processes
• Photo, video and document evidence capture
• Assessment declarations and authenticity statements
• Trainer review and competency decision workflows

This work is best supported using Aniwaya’s compliant, contextualised assessment tools, which are designed to:
• Reflect real workplace tasks
• Be usable for trainers and learners
• Meet current Standards and audit expectations
• Align to your industry context and learner cohort

This ensures assessments are not only compliant, but meaningful, practical and defensible.

Contextualisation for Your Learners

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We work with you to ensure your LMS and assessments reflect:

• Your industry and workplace context
• Delivery mode (face-to-face, workplace, online or blended)
• Learner characteristics, including LLN considerations
• Employer or funding requirements

The result is a learning environment that supports engagement, completion and quality outcomes, not just compliance.

Why This Matters

aXcelerate is a powerful system—but only when the foundations are right.

A well-configured system will:

  • Reduce administrative workload
  • Improve data accuracy and reporting
  • Support compliance and audit readiness
  • Improve visibility of student progress
  • Enable your RTO to scale with confidence

At Aniwaya, we combine deep VET compliance expertise with practical system design, ensuring your aXcelerate setup works for your operations today and supports your growth into the future.

 

 

 

Have the right SMS, but not sure if you are utilising correctly?
We can help with that.

We see so many RTOs that have implemented aXcelerate but then struggle with setting up data correctly, managing lodgements, building online assessments. At Aniwaya we work with you to develop a plan to slowly integrate more features to get the most out of this amazing student management system.
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RTO
ESSENTIALS PD

limit of 40 participants
$ 2500
  • History of VET
  • Overview of the RTO Standards via the ASQA Assessment Model (this session includes redacted excerpts from ASQA Audit Reports)
  • Contextualised Validation Session
  • Autism, ADHD, Dyslexia and Trauma – how do they impact the student experience?
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DTWD AND WHAT IT MEANS FOR ME

limit of 40 participants
$ 1800
  • Eligibility requirements
  • Training plan requirements
  • Traineeship and apprenticeship requirements
  • How to manage fees and charges
  • How to meet evidence of participation
  • Managing completions for traineeships and apprenticeships
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EFFECTIVE ASSESSORS

limit of 40 participants
$ 2500
  • Principles of Assessment & Rules of Evidence
  • What is sufficient?
  • Marking guides and benchmarks
  • Competent and Current- how to manage trainer currency
  • Contextualised group validation sessions
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